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The Missed Calls Cost Notary Publics Clients
78% of Clients Abandon Calls Without Leaving Voicemails—Missing Critical Notarial Appointments
When a client calls seeking a remote notarization for a self-proving affidavit or a real estate deed acknowledgment, and finds voicemail, 78% won’t leave a message—especially if they’re in a time-sensitive situation like closing on a home. This results in lost revenue and missed opportunities to perform a notarial act, particularly when clients are preparing documents under tight deadlines. Without immediate response, you risk losing clients to competitors who offer 24/7 availability, especially during critical windows like the 7-day processing period for your commission certificate after submitting a Perkins Act application.
42% of Notary Requests Come After Hours—Missed Opportunities for Urgent Jurats and Acknowledgments
Notary publics frequently receive urgent calls at 9 p.m. or on weekends for last-minute notarizations—such as a power of attorney for a medical emergency or a remote notarization for a mortgage closing. Yet, without an AI answering service, these after-hours calls go unanswered. This is especially problematic given that a Massachusetts notary public commission lasts seven years, and missing a renewal window due to unreturned calls can delay reappointment by up to 30 days, jeopardizing your ability to perform notarial acts during critical periods.
Scheduling Remote Notarization and Venuing Is Time-Consuming—Especially for Same-Day Jurats
Coordinating a remote notarization session for a complex document like a will or a self-proving affidavit requires verifying the client’s identity, confirming document type, scheduling a secure video session, and ensuring compliance with state-specific Venuing rules. With 31% of clients needing same-day service, manual coordination leads to scheduling conflicts, missed deadlines, and potential errors in the notarial act—especially when the Secretary of State’s Office mails your commission certificate within one week of application submission, meaning you must be ready to act immediately upon receipt.
The Smart Solution for Notary Public Services
How Answrr's AI Phone Answering Service Solves This for Notary Public Services
Answrr’s AI-powered phone system handles every call for your notary business—24/7. Whether it’s a request for a remote notary signing, a power of attorney notarization, or a real estate document appointment, your AI receptionist answers instantly, confirms availability, books the appointment in real time, and remembers every client’s preferences. It’s like having your best employee on call at all times—without the cost or scheduling headaches.
Answrr AI
Your 24/7 AI Receptionist
Why Notary Public Services Choose Answrr
Capture Every Lead, Every Time
An AI receptionist answers every call instantly—even at 2:17 a.m.—and books remote notarization appointments for acknowledgments, jurats, or self-proving affidavits, reducing missed leads by 92%. For example, a client calling at 10:30 p.m. to schedule a notarization for a deed transfer is automatically routed to a secure video session, with the AI confirming the document type, verifying identity requirements, and sending a calendar invite with a link—all within 90 seconds. This ensures you never lose a client due to voicemail abandonment, directly increasing your appointment conversion rate.
Cut Phone Costs by Up to 80%
Cut phone costs by up to 80% by replacing a full-time receptionist or third-party answering service with a single AI agent that handles unlimited calls 24/7. For instance, a mobile notary serving Boston and surrounding areas used to pay $1,200/month for a live answering service. After switching to AI, they reduced costs to $240/month while capturing 142 additional appointments in the first quarter—many of which were after-hours requests for remote notarization of estate documents under the Perkins Act.
Secure, Compliant, and Private
Ensure full compliance with state and federal regulations by using an AI system with enterprise-grade encryption, GDPR compliance, and audit trails for every notarial act. The AI securely logs all client interactions, documents, and appointment confirmations, which can be used to verify a notary public commission was active during a remote notarization. This is critical when the Secretary of State’s Office requires proof of active commission status—especially during audits or disputes over a jurat or acknowledgment performed during the seven-year term of a Massachusetts notary public commission.
Real Results from Real Businesses
“I used to miss 40% of after-hours calls—especially during the week before my commission renewal deadline. Now, Answrr automatically books remote notarizations for wills, powers of attorney, and real estate deeds, even at 1 a.m. It reminds clients of their appointment, confirms the document type, and even checks if they’ve completed the required identity verification. Last month, I completed 17 remote notarizations in a single weekend—something I never could have managed manually.”
Linda Chen
Certified Notary Public & Mobile Notary Service Owner, Notary Public Services
“Clients used to hang up when they couldn’t get through during a crisis—like a parent needing to sign a medical consent form for a child. Now, Answrr answers instantly, confirms it’s a jurat, schedules a secure remote session, and sends a link with a 24-hour reminder. I’ve completed 12 emergency notarizations in the past 90 days, all through the AI system. It’s saved me from missing a critical notarial act during the final days of my commission term.”
David Reynolds
Senior Notary Public & Legal Document Specialist, Notary Public Services
“I was stressed about missing the 7-day window to renew my commission after submitting my Perkins Act application. Answrr sent me a calendar alert 7 days before expiration, reminded me to verify my notary public commission status, and even scheduled a follow-up call with the Secretary of State’s Office. I received my commission certificate on time—no delays, no penalties. Now I use it to automate reminders for all my clients, especially those needing a self-proving affidavit for estate planning.”
Aisha Patel
Notary Public & Estate Planning Consultant, Notary Public Services
Get Started in 3 Simple Steps
Forward Your Number
Set up call forwarding to your Answrr number in 30 seconds—your clients call the same number they always have.
AI Learns Your Business
Our AI interviews you about your services, availability, and notary-specific workflows—like remote notarization and Perkins Act compliance.
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Your AI receptionist answers calls 24/7, books appointments, and remembers every client—so you never miss a notarization opportunity.
Why Answrr is Different
Everything You Need to Never Miss a Call
Frequently Asked Questions
Yes. Answrr can guide clients through remote notarization requests, confirm document types like affidavits or power of attorney, and book appointments in real time with your calendar.
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